Ga naar hoofdinhoud

What we do

‘Conferences & events has played an excellent, highly professional role in this by advising us, stepping in where needed and organising everything perfectly in a very fast, careful and efficient manner’

– Agneta Fischer

– Agneta Fischer

Opdrachtgever ISRE2019

Locations: KIT, Roeterseilandcomplex

Number of people: 450

Duration: 4 days

Next

About the department

— — —

A conference for 700 people, an information day or a grand opening? Want to organise an event – on location, hybrid or online, at the UvA or elsewhere? Do you need professional support? Do you want to do it sustainably and are you looking for expertise and innovation? UvA Conferences & Events is ready to assist you.

As a department of the Communications Office, we have all the ingredients and knowledge to make your event a success. Organising is our business. With tailored advice and support, we take the worry out of your hands. This leaves you, the client, free to concentrate on the content of the programme and the guests.

Projectmanagement

— — —

  • Brainstorming and event design
  • Project planning, consultation and coordination
  • Budgeting, cost control and financial accounting
  • Playbook and coordination during the event

Location

— — —

  • Scouting, securing and dressing up venues
  • Providing hostesses for the reception desk
  • Technical support, security and cleaning

Food & drinks

— — —

  • From quotation and negotiation to contract
  • Presentation and table setting
  • Menu and dietary requirements

Communication

— — —

  • Conference website
  • Conference app
  • Interpreters

Programme elements

— — —

  • Reception, conference dinner, excursions, entertainment
  • Contact with keynote speakers, hotel accommodation
  • Booking a moderator
  • Sponsor market, poster sessions

Participant registration

— — —

  • Creating a registration page
  • Collecting participant fees
  • On-site badge printing
  • Contact with participants, visa letters, certificates of attendance

Abstract handling

— — —

  • Contacting authors, reviewers and scientific committees
  • Web forms, scheduling, guidelines and instructions
  • Coordinating and reporting abstracts